MODULAR DESIGN

the cleaning system modulesModular design allows you to configure the software to
your needs.

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QUALITY CONTROL

Uses the world famous Danish appearance standards or create
your own.

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VISUAL WORKLOADING

The graphical user interface almost makes facility management fun.
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UNLIMITED REPORTS

The optional report generator module allows you to create virtually unlimited reports.
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The Cleaning System is a fast,
accurate and flexible scheduling,
planning, management and workloading system. The data linked space plans allow you actually "see" the state of your facility at all times. 

The Cleaning System’s unique blend of power, simplicity and agility enables you to respond more decisively and strategically to the challenges you face from day-to-day.

You can drill down to the finest details for almost any task or service. Do away with the old rule of thumb, guesswork and hunches.

Generate multiple scenarios and proposals to compare the results for staffing or budgets,  backed by accurate data, rather than hopeful guesses. Everything is at your fingertips!

Work smarter, not harder.






 

                                                                                  

 
 

Data Know How - The Cleaning System

The world's most advanced cleaning & services software, 
uses the latest 
computer aided visual workloading technology. 
There simply is no other management software like it.

the world's most advanced visual workloading software

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Floor plans are dynamically to linked database.
Square feet and perimeters are automatically calculated.
Items within a room can be grouped and parameterized.
Infinite number of cleaning profiles/standards.
Multiple customers, sites, buildings, floors and rooms. 
Create your own appearance standards.
Modular Design, select only the features you need.
Create virtually unlimited reports. 

 

 



The Basic Module

Space Inventory: Recording and maintenance of detailed room specifications including simulation and costing.

Drawing: Can see and print drawings created with the Measuring Module.

Work Plans: You may See and Print work plans created with the Planning Module.

System Maintenance: Creation of new user profiles. Adjustment of the programme to the individual user.

Import/Export af Data: Exchange data with other systems, including export of room plans in CSV-format (usefull in e.g. Microsoft Excel®)




The Calculation Module:


Calculations: Maintain key figures and create new calculation models that fit your cleaning tasks.

Tasks, Frequencies and Timelines: Registration and maintenance of the system's basic tasks, frequencies and timelines.

Area Types: Registration and maintenance of the system's basic model world (Area Types).

Time and Cost Management: Detailed calculation of time and costs on the basis of calendar information, key figures, program codes and frequencies.


 

The Measuring Module (The Drawing Module)


Measuring: Access to measuring cleaning areas via drawings. The drawings may be entered into the system via a digitizer (drawing board) or be drawn by hand. The drawings can be measured and adjusted to fit each individual room by cutting out floor space not being cleaned (gross/net space), division of rooms into several room parts, drawing of round walls, free-hand drawing, adding fixed symbols and optional positioning / adjustment of texts for each room.

Zoom, Scaling, Rotation and Displacement: Optional zoom of drawing. Auto-zoom function which automatically adjusts the zoom relation so that all rooms can be seen. 

Hatching: Hatching of Drawings in Accordance with your Space Inventory: Floor types, basic models, room groups, service pro-files, cleaning profiles (programme codes / frequency profiles), de-partments, work plans, week distribution, quality profiles, inspections. Free choice of colour and pattern for each hatching.

Area Distribution: Assign work areas, week distribution, service profiles, cleaning profiles etc. directly on the drawings.

Import/Export of Drawings: Input of DXF files from AutoCad, Micro-Station and similar systems. Export of drawings in several formats, including PDF-format.

 

The Planning Module

Work Loading: Distribute the rooms of an area in a fast and "fair" manner between two or more assistants.

Personal Files: Creation of per-sonal files with general information and perhaps pictures of the individual.

Work Plans: Creation of work plans with fixed time, reference to personal files and perhaps extra service, cleaning and other tasks.

Area Distribution: Distribution of work tasks from the registered rooms. Possibility of distributing all work tasks in one room to the same work plan or to several work plans. Automatic distribution of tasks until the work plan is "full". Week Distribution: Distribution of the individual cleaning tasks of the work plans into days of the week. Automatic ”even” distribution of work tasks. 

   

The Price Calculation Module is used for calculations of costs based on actual wages, social payments, contribution etc. for each customer. 

Price Calculation:Calculation of overall expenses, based on time calculations and space inventory. 

Rates:Create your own tables on wage and percentage rates and the cost of other terms of work tasks.
   

The Quality Control Module is based on the Nordic INSTA 800 Standard for evaluation of finished cleaning work. 

Sampling Plans: Creation of "Sampling plans" based on needed quality levels and AQL’s in each room to be controlled. The system will then calculate the necessary number of spot tests and the number of rooms in each spot test.

Inspections: Random selection of the rooms to be controlled. Transfer of selected rooms to handheld PC (Pocket PC).
Collection of data for evaluation of the quality of each room. Evaluation of the overall quality in a spot test to ensure if they meet the agreed requirements.
Automatic change between inspection levels.

Reports: Transcript of reports for internal and external use after completed quality evaluation.
   
   The Cleaning System® installs with a large number of ”ready-to-use” reports. With The Report Generator you can add new reports or adjust the ”stan-dardreports” to fit your own layout. Report Generator: Access to ”built-in” reports, and functions for adjusting or expanding the number of reports.
   
   
 











Qualtiy Control

The Cleaning System® may be expanded with a handheld PC for registration of quality measurements in the field. Handheld PCs (PDAs) may be used together with the program. This solution will provide you with the ultimate inspection tool for fast and easy collection of the data used in the INSTA 800 quality audit. Once you have prepared your quality control in the Quality Control Module  you can transfer all rooms to be controlled to your Pocket PC. With your Pocket PC you can start your inspection and enter your observations directly into your Pocket PC. The pogramme will then automatically calculate if the quality is above or below the agreed level.

The Quality Control Module is based on the Nordic INSTA 800 Standard for evaluation of finished cleaning work. With the Quality Control Module you will obtain an efficient and fast control of finished cleaning tasks.

Inspection plans: Creation of "Sampling plans" based on infor-mation about agreed quality levels and AQL’s in each room to be con-trolled. The system will then calcu-late the necessary number of spot tests and the number of rooms in each spot test. Inspections: Random selection of the rooms to be controlled. Transfer of selected rooms to handheld PC (Pocket PC). Collection of data for evaluation of the quality of each room. Evaluation of the overall quality in a spot test meets the agreed requirements. Automatic change between inspection levels.

Reports: Transcript of reports for internal and external use after completed quality evaluation.

Control your cleaning with INSTA 800 With the help of sampling, places with similar quality control are chosen. The control is carried out by a visual inspection in the extracted places. INSTA 800 is the standard used to control the standard of cleaning which has been carried out. The standard, introduced in 2001, is used to ensure that the agreed standard of cleaning quality, is being observed.



















 

 

 

 

Cleaning System ® comes with a large number of "ready" reports. With Report Builder you can add new reports or customize "standard reports" of your own head. Report Generator : Access to the system's built-in reports and the opportunity to customize and expand the number of reports.
 
 

 

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