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Question came up in training - how do you deal with non-cleaning time.

Example: Custodians spend 2 hours a day monitoring kids during lunch hours.

1. Create an area type called Non-Cleaning Task (or Task(s). Important - adjust the SF basis (assumed SF) of this area type to 1 SF. [to do this, go to Area Types & Tasks > Advanced Area Type Set-Up and use the Copy Area Type & Tasks button - copy a No Service Scheduled Area Type.]

2. Create a custom task in this area type - call it "Monitor students during lunch break". Set the frequency appropriately (probably 5X weekly, but can be once a week for special events). Set all 5 of the APPA cleanliness frequencies to the same frequency as sum of the actual frequencies (this way it won't change with cleanliness level when cleanliness levels are set). Make this an item-based task with 1 item and time to clean the item equal to the time you need for the work assignments. [to do this, on the Advanced Setup window, use the Create Custom Task button].

3. Create a 1 SF room for each work assignment to which you need to add this time as a line item in work assignments (it will also properly impact labor estimates). If you care, subtract 1 SF from a room to keep the space inventory total correct. Make one of these rooms for each of the work assignments needed. Tip: Room number could be a variant on the cafeteria's - so if the cafeteria is Room 1056, then this room could be 1056NC. [to do this, use the Add Rooms button on the Space Management > Add/Edit/Delete > Rooms window]

4. Add this room to the custodian's work assignment. [to do this, use the Work Assigments > Build Shift (1, 2, or 3) Routine Work Assignment window]